Rosters, attendance and logsA month per page
Attendance sheet
A one-page monthly attendance grid with a row for each person and a box for each day of the month. It suits classes, clubs, crews and training groups that need a simple paper record of who was there.
- Type your details or print blank
- Print or PDF, Letter or A4
- Free, no sign-up
On this page
What prints
This sheet prints in landscape so the grid has room to breathe. The heading Attendance Sheet sits at the top left, with two lines on the right for Class or group and Month. Below is a grid. The first column is Name and is wide enough for a full name. Then come 31 narrow columns, numbered 1 through 31 in small bold type at the top of each, and finally two columns headed P and A.
A line under the grid reads: "Mark each day: P present, A absent, T tardy, E excused. Count the P and A marks at the end of the month." That key is printed on the sheet, so anyone picking it up can follow it without being told.
The settings
- Heading. A title of your choosing, 40 characters at most. Empty gives Attendance Sheet.
- Rows. 8 to 35. The page opens at 20. Count your people first and add two spare rows for late joiners.
The Form control also lets you switch to other table layouts, including the roster.
How to fill it in
Write the names once, down the first column, in the same order as your roster. On each meeting day, put a mark in that day's box. The printed key suggests letters, so a present person gets a P, an absent one an A, a late one a T, and an excused one an E. The columns are narrow, so use one letter per box and keep it small.
At the end of the month, count the P marks across each row and write the total in the P column, then do the same for A. Totals that do not add up to the number of meeting days usually mean a blank box, which is worth catching while you still remember.
Worked example: a Tuesday and Thursday class
An adult-education instructor teaches English on Tuesdays and Thursdays. For November she types the heading "ESL Evening Class" and leaves the rows at 20. In the month line she writes "November 2026".
Class meets on days 3, 5, 10, 12, 17, 19, 24 and 26, so she only marks those eight columns. Tomas Reyes is in the room on all but day 12 and arrives late on day 19, so his row reads P P P A P T P P. His P total is 6 and his A total is 1. The T is not counted in either column, so she adds a short note in the margin: "T = day 19." Seven of eight days shows up clearly at a glance, which is what the program office asks her for.
Recordkeeping notes
If you are tracking paid hours rather than attendance, the Department of Labor's recordkeeping fact sheet lists hours worked each day and each workweek among the records employers must keep, and a daily mark is not a substitute for that. Use a work log or a timesheet for pay. Keep finished attendance sheets for as long as your school, employer or funder requires.