Invoices, quotes and ordersFill in or type
Hourly invoice template
An invoice built for billing time. Each row has a date, a description of the work, the hours, your rate and the amount, so a client can see exactly what they are paying for. Type your details and the client's, then print it or save a PDF.
- Type your details or print blank
- Print or PDF, Letter or A4
- Free, no sign-up
On this page
Who it suits
Freelancers, tutors, consultants, cleaners, bookkeepers, dog walkers and anyone else who charges by the hour. Clients pay faster when they can match each line to a day they remember, so the date column comes first and the description of the work has the widest column on the page.
How the rows work
Every row has five columns: Date, Description of work, Hours, Rate and Amount. Write one row per visit or per day. If you charge different rates for different kinds of work, such as an evening rate or a travel rate, put each on its own row with its own rate, rather than averaging them.
Hours are easiest to check in quarter-hour steps: 1.25 for one hour fifteen minutes, 2.5 for two and a half hours. Multiply the hours by the rate for the amount on that row, then add the rows for the subtotal.
The settings
- Rows. Up to 24 rows fit on one page. If a month of work needs more, send two invoices or summarize by week.
- Tax line. Many services are not taxed, but some states tax certain ones. Leave the line on if you collect tax, or turn it off.
- Payment terms and notes. Type your terms here, for example "Payment due within 15 days" or the details for a bank transfer.
Switch Item columns to "Items (qty and price)" and the page becomes the general invoice template.
Worked example: a month of tutoring
A math tutor sees one student on four Tuesdays in October at $45 an hour. The rows read: "Oct 6, Algebra review, 1.5, $45, $67.50", "Oct 13, Fractions and ratios, 1, $45, $45.00", "Oct 20, Test preparation, 1.5, $45, $67.50" and "Oct 27, Practice test and review, 2, $45, $90.00".
That is 6 hours in all, so the subtotal is 6 × $45 = $270.00. Tutoring is not taxed in the tutor's state, so the tax line is turned off and the total due is $270.00. The invoice is numbered 2027-10 and dated October 31, with payment due November 15.
Keep a copy
Keep a copy of each invoice with your records of hours worked. It helps if a client questions a bill, and it supports the income you report. This form is not tax advice.