Invoices, quotes and ordersFill in or type
Invoice template
A plain, professional one-page invoice. Type your business name and address once, add who you are billing, an invoice number and the dates, choose the item columns, and print it or save a PDF. Leave any field empty and it prints as a line to fill in by hand.
- Type your details or print blank
- Print or PDF, Letter or A4
- Free, no sign-up
On this page
What prints
The top of the page carries your business name in bold with your address and phone under it, and the word Invoice on the right above three fields: the invoice number, the date and the due date. Under that is a Bill to block for the customer. The middle of the page is a ruled table of item rows, and the bottom has a box for payment terms beside three totals boxes: subtotal, tax and total due.
Everything you type prints in ink. Anything you leave empty prints as a ruled line, so the same page works as a typed invoice or as a blank pad you photocopy and fill in with a pen.
What you type stays with you
Your details never leave your browser. They are not sent to PrintablePal, they are not saved on a server, and they are not added to the page address when you copy a link. Your browser remembers your business block, so the next form you open here (a quote, a work order, a purchase order) already has it filled in.
The settings
- Item columns. "Items" gives description, quantity, unit price and amount. "Hours and rate" suits time billing; there is a separate hourly invoice page set up that way. "Description and amount" is the simplest, for one-line charges.
- Rows. From 4 to 24. Fewer rows print taller and are easier to write in.
- Tax line. Turn it off if you do not charge sales tax, and the totals become subtotal and total due.
The form does not do any arithmetic. Work out each amount and the totals yourself, or with your bookkeeping software, and write them in.
Worked example: a small repair job
A handyman fixes a fence and a gate latch. In the business box they type the name, street, town and phone. Bill to gets the customer's name and address, the invoice number is 1042, the date is March 3 and the due date is March 17, two weeks later.
On the item rows they write "Replace 3 fence pickets, 3, $14.00, $42.00", "Gate latch and hardware, 1, $26.50, $26.50" and "Labor, 2 hours, $55.00, $110.00". The subtotal is $178.50. With 7% sales tax on the parts only ($68.50 × 0.07 = $4.80), the total due is $183.30. Under payment terms they write "Due in 14 days. Check or bank transfer."
Keeping good records
The IRS asks businesses to keep the documents that support their income, and a copy of every invoice you send is one of them. Number invoices in order and keep a copy of each, paper or PDF. This page is a form, not tax advice; ask a tax professional what your business has to keep.