Daily, weekly and monthly plannersUndated
Hourly planner
One day on a full page, split into hour or half-hour slots, each with a box to tick when finished. It is for people whose day is made of many short blocks, such as appointments, calls or classes.
- Type your details or print blank
- Print or PDF, Letter or A4
- Free, no sign-up
On this page
What prints
At the top is the heading, Hourly Planner by default, followed by two fill-in lines labeled Date and Day. The body is one wide column headed Task, appointment or plan. Down the left are the times, with whole hours in bold and half hours in lighter type under a dashed rule. On the right edge is a narrow column headed Done, with a small checkbox on every row.
If the day has fewer rows, the page leaves room at the bottom for a Notes area. With a long day at half-hour spacing, the rows take all the height and the notes area drops out. This is by design, so that no hour is cut off.
The settings
- Heading. Your own title if you want one (40 characters maximum).
- Planner. Selects among the five layouts. This page opens on the hourly one.
- First hour. 4 to 11, default 6.
- Last hour (24-hour clock). 15 to 23, default 21.
- Time slots. Every hour, or every half hour. This page opens on every half hour.
A 6 to 21 day at half-hour spacing has 31 rows, which is tight but readable for short entries. If you want writing room, switch to every hour or shrink the range. If you want a page with extra boxes for priorities, meals and water, the daily planner has those instead of the Done column.
Why the Done column helps
A schedule written in the morning tells you what you hoped to do. A tick beside each row tells you what happened. After a few days of this you will see which kinds of blocks keep getting skipped, and you can stop scheduling them at the time you never get to them. It is a quiet way to find out how long things take.
For ideas on estimating time and protecting focus blocks, the UNC Learning Center keeps planning guides that are written for students but apply to most jobs.
Worked example: a tutoring day in half-hour slots
Set the first hour to 8, the last to 17, and time slots to every half hour. Write Tuesday on the Day line and the date beside it.
Entries: 8:00 "Plan lessons". 9:00 "Tutoring, Maya (fractions)". 9:30 continues the same session, drawn as an arrow. 10:30 "Reply to parents". 11:00 "Tutoring, Ben". 12:00 "Lunch". 1:00 "Drive to library". 1:30 through 3:00 "Group session". 3:30 "Invoices". 4:30 "Prep tomorrow".
As the day goes, tick each Done box. At 4:30, two boxes are open, "Reply to parents" and "Invoices". Use the Notes area, if it printed, to write down where those two items go tomorrow.
When to reach for it
Use this page for crowded days, travel days, exam days or event days. For a normal week, the weekly planner is lighter, and the weekly schedule gives you hours across all seven days on one landscape sheet.
Sources
- UNC Learning Center: Tips and tools learningcenter.unc.edu