Rosters, attendance and logs8 to 35 rows
Roster template
A numbered roster for a team, crew, club or committee. It gives each person one row for name, role, phone and email, plus a notes column, and it is meant for coaches, supervisors and volunteer leaders who need contact details on one page.
- Type your details or print blank
- Print or PDF, Letter or A4
- Free, no sign-up
On this page
What prints
The page is portrait. At the top left is the heading Team Roster, and at the top right are two lines to write on: Team or group and Season or year. Below that is a ruled table with six columns: a narrow # column that is already numbered down the page, then Name, Position or role, Phone, Email and Notes. Under the table are two lines to fill in by hand, Coach or leader and Phone.
Only the numbers are pre-printed. Every name, number and address is left blank for you to write or type in.
The settings
- Heading. Up to 40 characters. Leave it empty and the page says Team Roster. Type "Spring Crew" or "Parents' Committee" and that prints instead.
- Form. The page opens on the team roster. The same control switches to the other table forms, such as the vendor list or the work log.
- Rows. 8 to 35. The page opens at 25. Fewer rows make taller rows with more room for handwriting; 35 is a tight fit for a large group.
Using the Notes column
The notes column is the most useful one to plan ahead. Many leaders use it for the things that do not fit anywhere else: an allergy, a second phone number, the name of a parent to call, a shirt size, a note that someone can drive on Saturdays. If you need a real emergency contact for each person, keep a separate sheet and write only "see card" in the notes here, so a page left on a bench does not carry everyone's private details.
Worked example: a youth soccer team
A coach is setting up the under-10 team before the first practice. She types the heading "Blue Jays U10" and keeps 16 rows, since the league limit is 14 players plus two assistants. After printing, she writes "Blue Jays" and "Fall 2026" in the two top fields.
Parents fill in their own row at the first practice. Row 3 reads: Maya Torres, Goalkeeper, 555-0142, a parent's email, and in notes "Allergic to bees, mom is Ana." Rows 15 and 16 hold the two assistant coaches, with "Assistant" in the role column. At the bottom she writes her own name and number on the Coach or leader and Phone lines.
She makes a copy for the team manager and keeps the original in her bag. When a game is rained out, the numbered rows let her say "call numbers 1 to 8, I'll do 9 to 16" and split the phone calls in half.
Keeping it current
Rosters go stale quickly. Date the page in the season field, cross out changes in pen rather than erasing, and print a fresh one when more than a few rows have changed. The SBA's small business guidance treats internal record keeping as part of running any organization, and a current roster is the simplest version of that. For tracking who actually shows up, pair it with the attendance sheet.
Sources
- SBA: Manage your business sba.gov