Rosters, attendance and logs8 to 35 rows
Vendor list template
A landscape table that holds every supplier on one page, with who to call, what they sell, your account number and the payment terms. It is for small business owners, office managers and shop leads who keep losing track of vendor details.
- Type your details or print blank
- Print or PDF, Letter or A4
- Free, no sign-up
On this page
What prints
A landscape page with the heading Vendor List at the top left and two lines at the right, Company and Updated. The ruled table has seven columns: Vendor, Contact person, Phone, Email, Products or services, Account no. and Terms. There is no footer block and no pre-filled text, so all of the page below the heading is table.
Landscape matters here. Email addresses and product descriptions are long, and a portrait page would force you to write small.
The settings
- Heading. Up to 40 characters. Leave it blank for Vendor List, or type "Approved Suppliers" or "Kitchen Vendors."
- Form. The page opens on the vendor list; the same control switches to the roster, attendance sheet, work log, production schedule and action plan.
- Rows. 8 to 35. It opens at 16, which leaves enough room to write an address-length email on each line.
What to put in each column
Terms is the one people skip and later wish they hadn't. Write how you pay: "Net 30," "COD," "2/10 net 30," or "prepaid." Account no. is the number the vendor knows you by; having it on the page saves a five-minute hold-music wait. In Products or services, write what you actually buy from them, not what they sell: "copy paper, toner" rather than "office supplies."
Keep one line per vendor. If you have a rep and a billing contact, put the rep in the contact column and the billing phone in the products column with a note, or add a second row for the same vendor.
Worked example: a small cafe
The owner of a 12-seat cafe prints the sheet with the default 16 rows and writes "Corner Cafe" and "Nov 2026" at the top.
Row 1: Lakeshore Dairy, contact Pat Owens, a phone number, a sales email, "milk, cream, butter," account 40817, Net 14. Row 2: Roast & Co., contact Lee, "whole bean coffee, filters," account 2290, prepaid. Row 3: Metro Paper, "cups, lids, napkins," Net 30. Row 4: the landlord's property manager, with "rent" in the services column and "1st of month" in terms.
By the end of an afternoon she has eleven vendors on one sheet, and the empty rows are reserved for the new produce supplier she is trialing. She tapes the page inside the supply cabinet door.
Why bother
The IRS tells small businesses to keep the supporting documents that purchases generate, since you need to prove expenses you deduct. A vendor list is not that proof, but it tells you whose invoices to look for. Pair it with a purchase order when you order, and update the date field whenever a row changes.