Timesheets and expenses1 week
Weekly timesheet
A one-week timesheet with a row for each day. Employees write the time they start, the time they leave for lunch and come back, and the time they finish, then the regular and overtime hours for the day. Weekly totals and employee and supervisor signatures sit at the bottom.
- Type your details or print blank
- Print or PDF, Letter or A4
- Free, no sign-up
On this page
What prints
Across the top: Weekly Timesheet, your company name if you typed one, and lines for the employee, the week, an employee ID, the department, the supervisor and the hourly rate. The table has a row for each day, Monday to Sunday or Monday to Friday, and a Week total row. The columns are date, time in, lunch out, lunch in, time out, regular hours and overtime hours.
Below the table are three totals boxes (regular, overtime and total hours), a one-line statement that the hours are accurate, and signature lines for the employee and the supervisor. A notes box at the bottom is for missed punches, leave and travel time.
The settings
- Period. One week here; the biweekly timesheet puts two weeks on one page.
- Days. Seven days, or Monday to Friday for an office that is closed at weekends.
- Columns. In, lunch and out; two breaks and a lunch; or just in and out.
- Overtime column. On or off.
Adding up a day
Work out each stretch of time and add them. Convert minutes to hours by dividing by 60: 15 minutes is 0.25 hours, 30 minutes is 0.5, 45 minutes is 0.75. It is easiest to use a 24-hour clock while you subtract, so 4:30 p.m. becomes 16:30.
Worked example: one employee's week
Jordan works Monday to Friday. On Monday Jordan starts at 8:00, goes to lunch at 12:00, is back at 12:30 and leaves at 5:00. Morning: 8:00 to 12:00 is 4 hours. Afternoon: 12:30 to 17:00 is 4.5 hours. Monday is 8.5 hours.
Tuesday, Wednesday and Thursday are the same at 8.5 hours each, and on Friday Jordan leaves at 3:30 after a 30-minute lunch, for 7 hours. The week is 8.5 × 4 + 7 = 41 hours. Under the federal rule, hours over 40 in a workweek are overtime for most non-exempt employees, so Jordan's sheet shows 40 regular hours and 1 overtime hour. Some states also count daily overtime, so check your state's rule.
Records employers keep
The Department of Labor requires employers to keep accurate records of hours worked each day and each workweek for non-exempt employees. A signed timesheet is one way to do that. This page is a form, not legal advice about wage and hour rules.