Receipts and ledgers1 to 3 a page
Rent receipt
A landlord's receipt for rent, one to three to a page. It records the tenant, the property and unit, the rent period, the amount and payment method, any balance still due, and carries a landlord or agent signature with a date.
- Type your details or print blank
- Print or PDF, Letter or A4
- Free, no sign-up
On this page
What prints
Each slip is headed Rent Receipt with a No. line and a Date line. Your name and address print at the top left if you entered them. The fields are Received from (tenant), Amount, Dollars, Property and unit, and Rent for period from and to. A row of checkboxes follows: Cash, Check no., Card, Bank transfer and Other.
At the bottom are Balance still due and a signature line labeled Landlord or agent, with a date line beside it. The slips are separated by dashed lines for cutting.
The settings
- Your business or name. Up to four lines of text, with the first two printed on each receipt.
- Receipt type. Rent on this page.
- Receipts per page. 1, 2 or 3.
- EIN. Used for donation receipts only, so ignore it here.
Why landlords hand out receipts
Rent paid by check leaves a bank record. Cash does not, so a written receipt is the only proof a tenant has. Some states require landlords to provide receipts for certain kinds of payment. New York, for example, requires a written receipt when rent is paid in cash or by money order, according to the state attorney general's tenants' guide. Check your own state's rules, because they differ.
Even where the law does not demand one, receipts avoid arguments about whether March was paid. They also give you a tidy trail if you must later show what you were paid and when. Record the same payment on your rent ledger.
Worked example: rent paid in two parts
A tenant in Unit 4B owes $1,100 for May 1 to May 31. On May 1 the tenant pays $700.00 in cash. You fill in Amount 700.00, check Cash, write 4B in Property and unit, and set Balance still due to 1,100.00 - 700.00 = $400.00. You sign and date the slip.
On May 10 the tenant brings $400.00 by money order. The second receipt shows Amount 400.00, the Other box ticked, and Balance still due 400.00 - 400.00 = $0. Together the two receipts add up to 700 + 400 = $1,100.
Good to know
Keep a copy of every slip you hand out. This page is a form and not legal advice, so look up your state or city landlord-tenant rules for anything specific.
When to print one per page
Three slips to a page save paper if you collect rent from several units on the same day. If you want space to note a partial payment or a repair credit, print one or two per page and use the extra room. Cut along the dashed lines only after you have signed.