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Receipts and ledgers1 to 3 a page

Receipt template

A general payment receipt, one, two or three to a page, with your name and address printed on each one. Fill in who paid, how much, what for and how, then sign. Cut along the dashed lines and hand over the slip.

By Paul Gunder. Free to print for home, classroom and office use; see how our printables are made.

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Receipt1 page · US Letter

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ReceiptNo.DateReceived fromAmount $Amount in wordsForCashCheck no. ____CardBank transferOtherBalance due $Received byDateReceiptNo.DateReceived fromAmount $Amount in wordsForCashCheck no. ____CardBank transferOtherBalance due $Received byDateReceiptNo.DateReceived fromAmount $Amount in wordsForCashCheck no. ____CardBank transferOtherBalance due $Received byDatePrintablePal.com · free printable money templatesReceipt
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On this page

What prints

Each receipt sits in its own box with the word Receipt in large type, a No. line and a Date line at the top right. If you typed your business or name in the settings, the first two lines print in the top left of every slip. The body has these fields: Received from, Amount, Dollars, For, a row of payment-method checkboxes, Balance due and a signature line headed Received by, with a date line.

The method boxes read Cash, Check no., Card, Bank transfer and Other. Dashed cut lines divide the page when you print more than one.

The settings

  • Your business or name. Up to four lines: name, street, city and phone or email. The first two lines show on each receipt.
  • Receipt type. Payment or cash receipt for this page. Rent and donation versions are separate pages: rent receipt and donation receipt.
  • Receipts per page. 1, 2 or 3. Three slips save paper; one gives more writing room.
  • EIN. This applies to donation receipts only and does nothing here.

Numbering and copies

The No. line is blank so you can pick your own system, such as 1001, 1002 and so on. Numbers in sequence make it easy to see if a slip is missing. A receipt is only as useful as the copy you keep, so take a phone photo before you hand the original over, or use carbon paper if you still have it.

Sellers at craft fairs, tutors, babysitters and people selling a used appliance all find a written slip settles questions later. For a business, a record of money received belongs with your other books, and the SBA describes the basics of keeping them.

Worked example: a dressmaker's job

A tailor agrees to alter a dress for $240. On May 2 the customer pays $60.00 by card, so the first receipt shows Amount 60.00 and Balance due 180.00. On May 9 the customer pays $100.00 in cash. Balance due is 180.00 - 100.00 = $80.00. On May 16 the customer pays the last $80.00 by check, and Balance due is 80.00 - 80.00 = $0.

Three receipts, numbers 1001 to 1003, tie together: 60 + 100 + 80 = $240. Write "alterations, blue dress" in the For field each time.

A short caveat

A receipt proves a payment, but it doesn't settle tax treatment. For that, see the IRS recordkeeping guidance or ask a professional.

Where to keep the originals

Hand the customer the slip with the signature, and keep a copy in a binder sorted by date. A phone photo of each receipt, saved in a folder named for the month, is a fine backup. Do the filing weekly so it never piles up.

Sources

  1. IRS: Why should I keep records? irs.gov
  2. SBA: Manage your finances sba.gov