Office sheets and planners10 to 30 rows
Sign-up sheet
A sign-up sheet with your own heading. Type the title and a line for the event, the date or the place, choose what people write (name, email and phone, or time slots, volunteer shifts and more), set the number of rows, and print it.
- Type your details or print blank
- Print or PDF, Letter or A4
- Free, no sign-up
On this page
What prints
Your heading prints large and centered at the top of the page, with the line under it in smaller type: "Spring Bake Sale" over "Saturday, April 10 · Lincoln Elementary gym", for example. Leave the heading empty and the page says Sign-Up Sheet. Under it is a ruled table that runs to the bottom of the page.
Columns for different jobs
- Name, email, phone. The everyday mailing-list or interest sheet.
- Name and email. When you will only send email.
- Time slots. A column for the time, then name and contact. Write the slots in before you put the sheet out: 9:00, 9:30, 10:00.
- Potluck. Name, what they will bring and how many it serves. There is a potluck sign-up sheet page with tips.
- Volunteer shifts. Name, job or shift, phone and email.
- Sign-in and out. Date, name, company or reason, and times; see the sign-in sheet.
The settings
- Rows. 10 to 30. Twenty rows leave comfortable room for handwriting; thirty fit a busy table.
- Number the rows. Numbers let you see at a glance how many people have signed up.
- Orientation. Portrait fits a clipboard; landscape gives long email addresses more room.
Worked example: a club open day
A chess club wants names for its newsletter at a library open day. The heading is "Join the Riverside Chess Club" and the line under it is "Open day, Saturday 2 to 5 pm · Thursday nights at the library". The columns are Name and email, with 25 numbered rows in portrait.
By the end of the afternoon 18 rows are filled. Row 18 says 18 people signed up, without counting. The club types the addresses into its mailing list that evening and shreds the sheet.
Be careful with what people write
A sign-up sheet on a table can be read by everyone who walks past. Ask only for what you need: an email address is enough for a newsletter, so leave the phone column off. Do not leave a full sheet lying around, and shred it once the details are entered. The FTC's guidance for businesses puts it simply: keep only the personal information you need, and dispose of it properly.