Office sheets and planners10 to 30 rows
Sign-in sheet
A sign-in and sign-out sheet for a front desk, a meeting, a class or a site visit. Each row has the date, the person's name, their company or the reason for the visit, and the time in and time out. Type a heading of your own or use the default, and print it in landscape.
- Type your details or print blank
- Print or PDF, Letter or A4
- Free, no sign-up
On this page
Where sign-in sheets are used
- Front desks and reception. A visitor log of who is in the building and who they came to see.
- Meetings and trainings. A record of attendance, often kept with the minutes or the training record.
- Job sites and shared workshops. Who was on site, from which company, and for how long.
- Clubs, classes and volunteer days. A quick head count and a record of hours.
Why time in and time out matter
A visitor log that records arrivals but not departures cannot tell you who is still in the building. In an emergency that is the question that matters: OSHA's guidance on emergency action plans includes accounting for everyone after an evacuation, and a sign-in sheet with time out filled in is a simple way to do it for visitors. Keep the sheet where the person in charge can pick it up on the way out.
The settings
- Heading. Type your own, such as "Visitor Sign-In" or "Safety Training, March 14", with an optional line underneath. Left empty, the page says Sign-In Sheet.
- Rows. 10 to 30.
- Orientation. Landscape is the default, because five columns need the width.
- Columns. Switch to other layouts if you only need names and emails; the page then becomes a sign-up sheet.
Worked example: a week at the front desk
A small office prints a 22-row sheet headed "Visitor Sign-In" with the line "Please sign out when you leave". On Tuesday a courier writes "Tue 3/9, Alex Park, ParcelGo delivery, 10:05, 10:12". A client writes "Tue 3/9, Morgan Ellis, Ellis & Co. meeting with Dana, 2:00, 3:40".
Midway through Wednesday a fire drill sounds. The receptionist takes the clipboard outside and reads down the rows with no time out: two visitors are still signed in, and both are found at the assembly point within a minute.
At the end of the week the receptionist checks that every row has a time out, files the sheet in a folder by week, and starts a new one on Monday.
Keep it tidy and private
Names, companies and times are personal information. Keep finished sheets in a drawer or a folder rather than on the counter, keep them only as long as you need them, and shred them when you are done.