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Construction bid template
A one-page bid proposal for contractors. It records the scope of work, prices labor and materials in separate tables, leaves a box for exclusions and schedule, and ends with a line for the contractor and one for the owner to accept.
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On this page
What prints
The heading reads Bid Proposal, with Bid no., Date and Valid until in the top right and your business block on the left. A Submitted to (owner and project) block comes next, then a ruled Scope of work box for describing the job in words.
The pricing area is two tables. The first, Labor, has Labor, Hours, Rate and Amount. The second, Materials and parts, has Materials and parts, Qty, Unit cost and Amount. Below them, a box titled Exclusions, allowances and schedule sits beside four totals: Labor, Materials, Tax and Bid total. Two signature lines finish the page: Submitted by and Accepted by (owner).
The settings
- Your business (name, address, phone). Typed here once, reused on the sibling forms.
- Submitted to (owner and project). Four lines.
- Bid no., Date and Valid until.
- Rows. From 4 to 24, shared between the two tables; this page opens with 12. Labor gets the larger half when the count is odd.
- Tax line. Turn it off to remove the Tax total.
- Exclusions, allowances and schedule. Up to 300 characters.
Amounts and totals are written by you; the form does not calculate.
Why price labor and materials apart
Owners often ask what part of a number is parts and what part is time. Separate tables answer that, and they make it easier for you to revise one half when a material price moves. A "Valid until" date protects you from holding a price open while lumber or copper costs change.
Worked example: a deck replacement
A carpenter bids to replace a 12 by 16 foot deck. In the scope box he writes "Remove old deck. Install new pressure-treated framing, 5/4 decking and one set of stairs. Haul away debris." Labor rows show "Demolition and haul-off, 12 hours, $50.00, $600.00" and "Framing and decking, 40 hours, $50.00, $2,000.00". Materials rows show lumber $2,150.00 and hardware $310.00.
Labor is $2,600.00 and materials $2,460.00, so before tax the bid is $5,060.00. Under exclusions he writes "Permit fee by owner. Railings not included. Work starts within 3 weeks of acceptance." The owner signs the accepted line.
Other points
Keep a copy of every bid, won or lost, because it records how you priced the job. Treat this as a blank form and not legal counsel. Local rules and a contract may set what a bid or proposal must contain, so check with the owner or your own advisor. Once a bid is accepted, any later change belongs on a change order.