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Change order form

A one-page change order for a job already under contract. It records what changed and why, itemizes the cost, shows the original contract amount and the new total, notes any schedule effect, and has signature lines for the contractor and owner.

By Paul Gunder. Free to print for home, classroom and office use; see how our printables are made.

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Change Order1 page · US Letter

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Change OrderChange order no.DateContract dateBUSINESS NAME AND ADDRESSOWNER AND PROJECTDESCRIPTION OF CHANGE AND REASONDescriptionQtyUnit priceAmountOriginal contractPrior changesThis changeNew totalSCHEDULE CHANGE AND NOTESContractorDateOwnerDatePrintablePal.com · free printable formsChange Order
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On this page

What prints

At the top right, the title Change Order sits above Change order no., Date and Contract date. Your business details are on the left. An Owner and project block follows, then a ruled Description of change and reason box.

Below that is a table with Description, Qty, Unit price and Amount. The footer has a Schedule change and notes box beside four totals: Original contract, Prior changes, This change and New total. The page ends with two signature lines, Contractor and Owner.

The settings

  • Your business (name, address, phone). Typed once for all business forms.
  • Owner and project. Four lines.
  • Change order no., Date and Contract date. The contract date ties this change to the agreement it modifies.
  • Rows. From 4 to 24; this page opens with 10.
  • Tax line. On by default; turn it off to remove the Tax total.
  • Schedule change and notes. Up to 300 characters.

Nothing is added up for you. Write the line amounts, then carry the running contract total down the right side by hand.

Why a written change order matters

Changes made on a handshake are the usual source of disputes about what was agreed and what it costs. A signed page that names the change, the price and the new total settles it. Large public projects have formal rules for this; the federal rules on change orders show how seriously the process is taken there. A small job needs the same idea in less space.

Worked example: an extra circuit

An electrician is mid-way through a basement finish with a contract dated September 12 for $8,400. The owner now wants a dedicated circuit for a freezer. The electrician fills in change order no. 2, today's date, and the contract date. In the description he writes "Add 20 amp dedicated circuit and outlet for chest freezer, run from panel along north wall. Owner request."

Rows: "Labor, 4 hours, $75.00, $300.00" and "Wire, breaker and outlet, 1, $85.00, $85.00". This change is $385.00. Original contract $8,400.00, prior changes $250.00 from change order 1, so the new total is $9,035.00. Schedule notes: "Adds one day." Both parties sign.

Keep them together

File each change order with the original contract and number them in order. This form is not legal advice; local rules and your contract may set what a change order must contain and who has to sign. The construction bid page is the matching form for the original price.

Sources

  1. Acquisition.gov: FAR Subpart 43.2, Change Orders acquisition.gov
  2. IRS: Recordkeeping for small businesses irs.gov