Travel planners3 to 7 days
Travel itinerary
One page that holds a whole trip. It has tables for flights and lodging, a block for each day split into morning, afternoon and evening, and a line for an emergency contact. It is for anyone who wants the plan on paper in one place.
- Type your details or print blank
- Print or PDF, Letter or A4
- Free, no sign-up
On this page
What prints
The heading reads Travel Itinerary. Beside it are lines for Trip and Dates, and under those a line for Travelers.
The first table is titled Flights and transport with seven columns: Date, From, To, Carrier and no., Departs, Arrives and Confirmation. It has three rows. The second, Where we're staying, has columns for Dates, Place, Address and phone and Confirmation, with two rows.
Below those, the rest of the page is divided into day blocks. Each starts with a shaded band that says DAY 1, DAY 2 and so on, with a Date line. Under the band are three ruled lines labeled Morning, Afternoon and Evening. At the very bottom a line asks for an Emergency contact and Phone.
The settings
- Heading. Up to 40 characters, such as "Lisbon in May".
- Days. From 3 to 7. More days means shorter blocks, so each day gets less writing room.
For a trip longer than seven days, print a second copy and continue the numbering by hand.
Filling it in
Start with the fixed things: flights, trains and rentals in the transport table, and lodging in the staying table. Copy confirmation numbers straight from the emails. Put the hotel's phone number and address in full, since an offline copy helps if your phone dies or roaming is off.
Then plan the days loosely. One anchor per part of the day is plenty: a museum timed ticket in the morning, a long lunch, a show at night. Overscheduling is the common mistake, and with only one ruled line per period, the sheet nudges you toward fewer commitments.
If you are leaving the country, the State Department's travel site, linked above, covers passports, visas, and country information. It also has a free program for US citizens to register trips abroad so the embassy can reach you in an emergency. The TSA page lists what can go in carry-on bags.
Worked example: four days in Chicago
You set Days to 4 and write "Chicago, Oct 9 to 12" on the Trip line. Travelers: you, Sam, Priya. In the flights table, row one: Oct 9, Denver to Chicago O'Hare, an airline and flight number, departs in the morning, arrives at midday, with the confirmation code. Row two: the return on Oct 12.
Lodging row: Oct 9 to 12, a downtown hotel, the address and front desk number. Day 1 Morning: "Fly, check in, drop bags". Afternoon: "Riverwalk, architecture boat tour 2:30". Evening: "Deep dish dinner, reservation 7". Day 2 Morning: "Art museum, tickets 10 AM". Day 3 is left lighter on purpose, with only "Ball game 1:20 PM" in the afternoon. In the emergency line you write your sister's name and number.
Carrying it
Print two copies. Keep one in your bag and leave the other with someone at home. Photograph the page too. Tick off or cross out items as you go, and write real times next to the plan when something changes.
Related pages
Pair this page with the packing list and track costs with the expense tracker. The monthly planner helps you block out the dates at home.
Sources
- U.S. Department of State: Travel.State.Gov travel.state.gov
- TSA: What Can I Bring? tsa.gov