Letterhead, labels and intake forms3 styles
Letterhead template
A clean letterhead page with your business name and contact details at the top, a rule or shaded band, and an optional footer line. It is for sole proprietors and small teams who want a letter, quote cover or notice to look finished without a design program.
- Type your details or print blank
- Print or PDF, Letter or A4
- Free, no sign-up
On this page
What prints
The first line of the Your business box becomes the name, set large and bold at the top of a portrait page. Any further lines (street, city, phone) print together in smaller grey type on one line beneath it, separated by dots. Below that is a horizontal rule. The rest of the page is blank for the letter.
If you leave the box empty, the page does not guess: it prints a thin line with the small words "Business name" under it, so you can write or stamp your own. This sheet has no site footer printed across the bottom, since a letter should not carry one.
The settings
- Your business. Name, address and phone, four lines and 200 characters at most. Line one is the name; lines two to four become the contact line.
- Footer line (website, email, phone). Up to 90 characters. It prints centered in small grey type under a thin rule at the foot of the page. Leave it empty and only the rule appears.
- Style. Three choices: Name on the left, rule below, Centred and Shaded band. The band style sets the name on a light grey block with a thinner rule beneath.
- Faint writing lines. Off by default. Switch it on and light guide lines fill the body of the page, handy for handwritten notes on a printed sheet.
Choosing a style
The left-aligned style is the most common and looks fine for almost any trade. Centered suits a shop, a church office or a caterer, where the name is the main thing. The band suits a business that prints a lot of short letters, because the grey block makes the page look intentional even when the text below is two lines long.
Print one test copy on plain paper, hold it up to the light against a sheet of your usual stock, and check the margins before you print fifty. A home or office printer usually leaves a thin unprinted edge, and the footer line sits inside it.
Worked example: a landscaping business
Marcus runs a two-person lawn and garden service. In the business box he types:
Green Row Landscaping 418 Orchard Lane Dayton, OH 45402 (937) 555-0188
For the footer he types "greenrowlandscaping.example · marcus@greenrow.example." He picks Name on the left, rule below and leaves the writing lines off.
The page prints with "Green Row Landscaping" in large bold type and the address and phone on one grey line beneath, then the rule, then white space. He uses it for a spring contract letter to a property manager and for a short thank-you note after a job. For jobs that need a price, he attaches a quote on its own page; the invoice uses the same business details, which carry over between forms.
A note on what to include
Many states require registered businesses to show certain details, such as a legal name, on some documents. The SBA's guide to managing a business covers the legal and compliance basics; check what your state expects before you print a stack.
Sources
- SBA: Manage your business sba.gov